Virtual Exhibiton

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Virtual Exhibiton


BIWWEC ’21 exhibition is going virtual! International and local companies outside of Sarawak are open to participate. Limited slots available, sign up now before they are sold out!

Book your spot now!

*Early bird (EB) rate ends on 31st March 2021

Early Bird

MYR10,000

Standard

MYR12,000

Inclusions

Virtual Exhibition Site

3m x 3m

Conference Bag

1

Exhibitor listing in Conference Programme Book

Logo placement in Exhibition page on BIWWEC 2021 official website

Virtual Conference seats

2

Virtual Tour seats

2

Video Presentation panel

1

Client Live Chat System

1

Brochure upload

2

Banner

1

Banner exposure on mail virtual lobby banner panel

1

Product picture and promo panel (Up to 3 products with 5 pictures each + description)

Company intro panel

1

Post-event report (Booth visitor numbers, names, emails and organisations)

1

Virtual Exhibition Agreement - Terms and Conditions


1. INTRODUCTION

1.1 These terms and conditions and the Exhibition Form to which they are attached together set out the terms on which you (the Exhibitor) agree to exhibit in the Event. Please read the Agreement carefully and make sure you understand it before signing. You understand that by signing the Exhibition Form, you agree to be bound by the terms of the Agreement.

1.2 References to “us”, “we”, and “our” shall refer to the Organiser and references to “you” and “your” shall refer to the Exhibitor.  

 

2. GRANT OF RIGHTS

2.1 We grant to you:

2.1.1 The Exhibition Rights (as defined in the Sponsorship Prospectus); and

2.1.2 a non-transferable, non-exclusive, royalty-free licence to use the Event logos and trade marks (the "Event Marks") provided to you in accordance with clause 3.4 solely to promote your exhibition participation in the Event, during the Term (as defined at clause 6.1) and in accordance with the terms and conditions of this Agreement.

2.2 You grant to us a worldwide, non-exclusive, royalty-free, sub-licensable licence to use your logos and trade marks (the "Exhibitor Marks") provided to us in accordance with clause 3.3:

2.2.1 during the Term to promote and exploit the Event; and

2.2.2 for a period of six months following the Event in any report produced about the Event and in any promotional materials for similar events.

2.3 In the event that you change the Exhibitor Marks at any time during the Term, you agree that we shall not be obliged to make any consequential changes to materials that include the Sponsor Marks produced by us or on our behalf for or in connection with the Event (including, but not limited to, reprinting promotional literature or publicity materials) unless you agree in writing in advance to meet the costs and expenses incurred by us arising from such change.

2.4 If for any reason, we are unable to deliver any of the Exhibitor Rights, we will inform you as soon as reasonably practicable. We may substitute alternative benefits in respect of the same Event to an equivalent value of the relevant Exhibitors Rights without any liability to you.

2.5 You shall promptly comply with all reasonable instructions and directions issued by or on behalf of us in connection with the Event and its promotion (including, without limitation, any instructions or directions given in relation to the use of the website at which the Event is being held). We shall not be responsible for any failure or delay in providing any of the Exhibition Rights where such failure occurs directly or indirectly as a result of your failure or delay in complying with any of our reasonable instructions or directions.

 

3. YOUR OBLIGATIONS

3.1 You undertake to support the Conference through appropriate marketing and promotional channels and to collaborate with us on any appropriate joint marketing or promotional projects relating to the Conference.

3.2 You undertake to exercise the Exhibitor Rights in accordance with the terms of this Agreement.

3.3 You shall, within seven days of signature of this Agreement by both parties, supply us with examples of the Exhibitor Marks in a suitable format.

 

4. OUR OBLIGATIONS

4.1 In addition to the licence granted at clause 2.1, we shall provide the Exhibitor Rights and organize the Event using reasonable skill and care and will consult with the Exhibitor Representative (as set out on the Exhibition Form) on aspects of the Event where we deem it appropriate to do so.

4.2 The Exhibitor Rights are personal to you and we are not obliged to provide the Exhibitor Rights (or any part of them) to any other entity or person.

 

5. EXHIBITION FEE

5.1   In consideration of us providing the Exhibitor Rights, you shall pay to us the Exhibition Fee (as set out on the Exhibition Form) in accordance with the Payment Period (as set out on the Exhibition Form).

5.2 If the Exhibition Fee is not received by us when due, we reserve the right not to supply, or cease to supply, any or all of the Exhibition Rights.

 

6. TERM AND TERMINATION

 

6.1 This Agreement shall take effect on the date that the last party signs the Exhibition Form and shall continue until the completion of the Event (the “Term”), unless terminated early in accordance with its terms.

6.2 Either party has the right at any time to terminate this Agreement immediately by giving written notice to the other in the event that the other:

6.2.1 has committed a material breach of any of its obligations under this Agreement (including failure to pay any amounts due under this Agreement) and has not remedied any such breach (if capable of remedy) within fourteen (14) days of being required to do so by written notice.

6.3 Termination of this Agreement by either party for any reason shall be without prejudice to any rights or obligations that may have accrued as at the date of such termination.

6.4 Upon termination of this Agreement by us in accordance with this clause 6, all outstanding sums owing to us at the date of termination shall become due and payable without deduction or set-off. Where termination occurs before you have received all the Exhibitor Rights, we shall charge you such proportion of the Exhibition Fee (calculated in good faith) as is reasonable to reflect the value of the Exhibitor Rights received by you prior to the date of termination.

6.5 Upon expiry or termination of this Agreement, the parties agree that:

6.5.1 our obligations to provide any further Exhibitor Rights shall cease;

6.5.2 any licenses granted pursuant to this Agreement shall immediately cease.

 

7. CONFIDENTIALITY

7.1 Each party shall treat in confidence all information obtained from the other pursuant to this Agreement that is confidential in nature (which shall include details of the Exhibition Fee) and shall use such confidential information solely for the purpose of exercising its rights or performing its obligations under this Agreement.

7.2 Each party shall only disclose such confidential information: (i) to those of its employees who may reasonably need to know the same to the extent required for the proper performance of this Agreement; and (ii) to the extent that such confidential information is required to be disclosed by law.

 

8. GENERAL

8.1 This Agreement contains the entire agreement and understanding between the parties and supersedes all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of this Agreement.

8.2 You acknowledge that you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in this Agreement.

8.3 This Agreement shall not create, nor shall it be construed as creating, any partnership or agency relationship between the parties.